Privacy Policy

At Clinisol Tech Inc, protecting your personal privacy, professional credentials, and organizational confidentiality is one of our highest commitments. We believe in transparent, ethical, and secure data practices across our enterprise technology consulting, professional IT staffing, direct-hire recruiting, contract-to-hire solutions, and candidate onboarding operations.

This Privacy Policy outlines the types of information we collect when you browse our website (clinisoltech.com), submit staffing inquiries, apply for technical career opportunities, upload resumes, or otherwise communicate with our team. It explains how your data is handled, the strict safeguards we employ, how and when data may be shared, and your rights and choices under applicable privacy regulations.

1. Introduction and Scope of this Policy

This Privacy Policy applies to personal information and business data collected by Clinisol Tech Inc ("Clinisol Tech", "Company", "we", "us", or "our"), a technology consulting and IT workforce solutions provider headquartered at 575 Cranbury Road, Suite B4, East Brunswick, NJ 08816, USA.

This policy governs data collected through:

• Our official public website (clinisoltech.com) and all associated web pages and subdomains.
• Our digital contact forms, consultation request forms, and quote inquiry portals.
• Our online career application portal, job submission workflows, and resume upload channels.
• Direct electronic communications, telephone inquiries, video conferences, and email exchanges with our recruiters, talent acquisition managers, and consulting personnel.
• Candidate onboarding, reference verification, and placement documentation handled in connection with client engagements.

Out of Scope: This Privacy Policy does not apply to third-party websites, applications, or external job boards that may link to or be accessible from our website. We encourage you to review the privacy notices of any third-party websites you visit.

2. Information We Collect

Depending on how you interact with our website and services, we collect personal and professional information directly from you, automatically through your device, and occasionally from authorized third parties.

A. Information You Voluntarily Provide

We collect personal information when you fill out forms, submit inquiries, or apply for technical roles:

• Job Candidates & Applicants: When applying for opportunities through our Careers portal, you may provide your first name, last name, email address, telephone number, primary technical specialization (such as Business Analysis, Data Analytics, Data Engineering, AI/ML, Cybersecurity, or AWS Cloud), years of industry experience, current US work authorization status (e.g., US Citizen, Permanent Resident, H-1B, OPT/CPT, or other visa categories), cover messages, and attached resume/curriculum vitae (CV) files. Resumes may contain employment history, educational credentials, certifications, technical skill summaries, and portfolio or LinkedIn profile URLs.
• Enterprise Clients & Business Representatives: When inquiring about IT staffing, outsourcing, or technology consulting, you may provide your full name, corporate title or role, work email address, direct phone number, company or organization name, project specifications, staffing skill requirements, and inquiry details.
• General Communications & Inquiries: Any information you voluntarily choose to include in contact forms, emails, support inquiries, feedback submissions, or phone conversations.
• Onboarding & Placement Documentation: For candidates selected for placement or contract engagements with our clients, we may collect professional references, educational verification documents, tax identification (such as W-2 / W-9 / 1099 details), and pre-employment screening information as permitted by law and authorized by you.

B. Information Collected Automatically (Device & Telemetry Data)

When you navigate our website, our web servers and standard browser interfaces may automatically log certain non-personally identifiable technical telemetry to ensure site performance, security, and responsiveness:

• Network and Device Identifiers: Internet Protocol (IP) address, general geographic location (city/region level derived from IP), operating system, browser type and version, and device type.
• Usage and Interaction Metrics: Pages viewed, referring and exit URLs, date and time stamps of visits, clickstream data, scroll activity, and technical error logs.
• Session State: Client-side storage mechanisms utilized to manage smooth page transitions, navigation states, and scroll restoration.

C. Information from Third Parties and Public Sources

With your prior consent or where publicly available for professional recruitment purposes, we may verify credentials using professional networking platforms (such as LinkedIn), professional references you have designated, or authorized employment verification providers.

3. How We Use Collected Information

Clinisol Tech Inc uses your personal and professional information strictly for legitimate business, recruitment, staffing, and technology consulting purposes:

• Candidate Evaluation & Placement: Assessing technical qualifications, vetting professional backgrounds, matching candidate skill profiles with open client requisitions, and presenting qualified candidates to prospective employers for interview scheduling and placement consideration.
• Client Relationship & Project Management: Responding to client inquiries, scoping consulting statements of work (SOWs), delivering technical staffing services, executing contractual commitments, and managing active consulting assignments.
• Communications & Recruitment Updates: Providing candidates with timely updates on application status, interview schedules, client feedback, and prospective employment or consulting opportunities matching their skill sets.
• Onboarding & Verification Administration: Facilitating employment onboarding, background checks, I-9 compliance, reference checks, and credential verification where required by law and authorized by the candidate.
• Platform Maintenance & Security: Operating, diagnosing, maintaining, and enhancing the functionality, responsiveness, and security of our digital platforms, including protecting against spam, fraudulent inquiries, and cyber threats.
• Legal & Regulatory Compliance: Maintaining accurate employment, payroll, tax, and commercial records, complying with federal, state, and local labor regulations, and protecting our legal rights and interests.

4. Legal Bases for Processing (EEA / UK / International Candidates)

Where applicable under international data protection standards (such as the EU/UK General Data Protection Regulation - GDPR), we process personal data under the following recognized legal bases:

5. Cookies and Tracking Technologies

Our website prioritizes performance and privacy. We do not use third-party behavioral advertising cookies to track your personal browsing activity across unrelated third-party websites.

Our website utilizes only standard, functional web technologies:

• Essential Session Mechanisms: Browser local storage and session variables used strictly to remember navigation state, scroll positions, and user interface preferences.
• Third-Party Content Delivery Networks (CDNs): External stylesheets and icon libraries (such as Google Fonts and Font Awesome via Cloudflare) are loaded to render web typography and icons. These servers receive standard HTTP connection requests including your IP address to deliver asset files efficiently.

6. Third-Party Services and Cloud Infrastructure

To maintain reliable, secure business operations, Clinisol Tech Inc integrates with reputable enterprise service providers who process data strictly under our direction and confidentiality instructions:

• Google Apps Script & Cloud Endpoints: Form submissions generated from our Contact and Careers portals are transmitted via encrypted endpoints to secure Google Workspace cloud spreadsheets and repositories managed by Clinisol Tech.
• Secure Document Repositories: Resumes, work samples, and candidate profile data uploaded through our platform are stored within encrypted cloud storage with restricted administrative access.
• Communication & Telephony Providers: Enterprise email and voice services used for scheduling interviews, candidate outreach, and client communication.
• Social Media Links: Our website contains links to our official social profiles on LinkedIn, Facebook, and Instagram. Clicking these links redirects you to external platforms governed by their respective privacy policies.

7. Data Sharing and Disclosure

We disclose information only in the limited, legitimate operational circumstances described below:

• Prospective Corporate Clients & Hiring Managers: For candidates seeking placement, your resume, technical skill summaries, employment history, and work authorization status are presented to prospective enterprise clients solely for legitimate recruitment, interview scheduling, and hiring consideration, with your knowledge and participation.
• Authorized Service Providers: Trusted third-party vendors who provide IT hosting, database administration, email delivery, and applicant processing services under contractual confidentiality agreements.
• Compliance with Legal Processes: When required by federal, state, or local laws, judicial proceedings, court orders, subpoenas, or lawful requests from regulatory and law enforcement authorities.
• Protection of Rights and Safety: When necessary to investigate potential violations, enforce our Terms & Conditions, prevent fraud or security breaches, or protect the physical safety, property, or legal rights of Clinisol Tech, our users, or the general public.
• Business Transfers: In the event of a proposed or actual corporate merger, acquisition, reorganization, divestiture, or sale of substantial company assets, customer and candidate records may be transferred as an operational asset subject to equivalent privacy commitments.

8. Data Storage, Security, and Protection Measures

We implement rigorous technical, organizational, and physical security measures designed to safeguard all candidate, client, and employee data from unauthorized access, accidental loss, alteration, or disclosure:

Important Notice on Transmission Security: While we implement robust, enterprise-standard safeguards, no method of transmission over the internet or method of electronic storage is 100% infallible. Consequently, while we strive to protect your personal information, we cannot warrant or guarantee absolute security.

9. Data Retention Policy

We retain personal data only for as long as necessary to fulfill the purposes for which it was gathered, provide ongoing recruitment and consulting services, resolve disputes, and satisfy applicable statutory, tax, and employment record-keeping obligations.

When personal information is no longer needed, it is either securely deleted from our cloud systems or irreversibly anonymized for aggregate statistical analysis.

10. Your Privacy Rights and Choices

Depending on your location and applicable privacy legislation, you have specific rights regarding the personal information we maintain about you:

• Right of Access & Data Portability: You may request confirmation of whether we hold your personal data and obtain a copy of that data in a structured, readable format.
• Right to Rectification & Update: You may request corrections to inaccurate, incomplete, or outdated information, such as providing an updated version of your resume or modified contact details.
• Right to Deletion ("Right to be Forgotten"): You may request that we purge your resume, application, and personal profile from our active recruitment database, subject to any statutory retention requirements (such as historical placement records).
• Right to Restrict or Object to Processing: You may object to or request limitations on how your personal data is processed, including restricting the submission of your profile to particular client companies.
• Right to Withdraw Consent: Where processing is based upon your consent, you may withdraw that consent at any time without affecting the lawfulness of prior processing.
• Right to Opt Out of Communications: You may opt out of receiving talent alerts, recruitment outreach, or general marketing emails by following the unsubscribe instructions included in our emails or by contacting us directly.

11. Specific State and Regional Disclosures

California Residents (CCPA / CPRA Notice)

If you are a resident of California, the California Consumer Privacy Act of 2018 (CCPA) as amended by the California Privacy Rights Act of 2020 (CPRA) grants you specific privacy protections regarding your Personal Information:

• Notice of Collection: The categories of personal information we collect and the commercial purposes for which they are used are set forth in Sections 2 and 3 above.
• No Sale or Sharing of Personal Information: Clinisol Tech Inc does not "sell" personal information or "share" personal information for cross-context behavioral advertising as defined under the CCPA/CPRA.
• Non-Discrimination: We will not discriminate against you (such as denying opportunities, altering terms, or imposing penalties) for exercising any of your statutory privacy rights under California law.
• Authorized Agents: California residents may designate an authorized agent to submit requests on their behalf, subject to written proof of authorization and identity verification.

International Data Transfers

Clinisol Tech Inc is based in the United States. If you are accessing our website or submitting information from the European Economic Area (EEA), the United Kingdom, Canada, or other international jurisdictions, please note that your personal information will be transferred to, processed, and stored in the United States, where data protection laws may differ from those in your home jurisdiction. By submitting your personal data, you acknowledge this cross-border transfer.

12. Children's Privacy (COPPA Compliance)

Our services, website, and career opportunities are directed solely to adults and working professionals aged 18 and older. Clinisol Tech Inc does not knowingly solicit, collect, or process personal data from minors under the age of 16 (or under 13 under the Children's Online Privacy Protection Act - COPPA).

If we become aware that we have inadvertently received personal information from an individual under the age of 16 without verified parental consent, we will promptly delete that information from our servers and document repositories. If you believe a minor has provided us with personal information, please notify us immediately at admin@clinisoltech.com.

13. Updates and Changes to this Privacy Policy

We may update or revise this Privacy Policy periodically to reflect changes in our operational staffing practices, technological advancements, or legal and regulatory requirements.

When modifications are made, we will update the "Effective Date" and "Last Updated" notices displayed at the top of this page. Any revisions will take effect immediately upon posting. We encourage you to review this Privacy Policy periodically to remain informed about how we protect and manage your personal information.

14. Contact Information and Privacy Inquiries

If you have any questions, comments, concerns, or requests regarding this Privacy Policy, your personal data, or our data handling practices, please feel free to reach out to our dedicated privacy and administrative team: